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Addressbook

Addressbook


The addressbook is an application to manage contact information which can be linked to other eGroupWare applications.

You can export or import contacts through various formats such as Vcard or CSV and manage and secure your contact information through SQL or LDAP respectively.

In addition to the person-based view named All contacts there are also organisation views. This organisation view, however, is only available under SQL (only in read mode with LDAP).

In addition, you can select from different address books:
  • Group addressbook : Your eGroupWare administrator can set up a group address book for any group giving the applicable access privileges.
  • Personal addressbook : Every user has a personal address book to which they may grant access) to colleagues in addressbook menu under Preferences.
  • Private addressbook : You can activate your private addressbook in the addressbook preferences. If this option is not available consult your system administrator (the administrator can make this option available or not).
  • User accounts : Here you will find the addresses of all your EGroupware user. As a rule, only system administrators have write permission on this address book! When configuring the application the administrator may determine which fields a user can change for his/her own account.

We generally recommend that you maintain your addresses in group addressbooks so that the addresses can be used together!!!

You can select in your addressbook preferences in which addressbook you want to store new addresses (this can also be preset or required by the system administrator).

Contacts can be organized and structured through distribution lists and categories. You can select or deselect categories for many contacts at once. The functionality to create document templates in which you can input contact information through the use of placeholders has been improved. This will allow you to standardize such things as cover letters, serial letters, offers as well as invoices, saving you from having to manually input address information.

Additional functionality was developed regarding user defined fields, two sorts of user defined fields can be used:
  • user defined fields, viewable by all users
  • private user defined fields, only viewable by distinct users or groups. Thus you can store common as well as sensible/exclusive data within the same contact.

As of version 1.8 a history-logging is now in place for the Addressbook, e.g. all changes regarding data-sets are registered with the tab [History] and deleted addresses are marked as addressbook type 'deleted'. System-administrators can therefore restore deleted data-sets or finally erase them. Obviously, it is traceable 'who' changed 'what and when' as well as easily undo user 'errors'.

More pages of Addressbook manual:
  1. Addressbook interface
  2. Organisation view in the addressbook
  3. View contact
  4. View all contacts in an organisation
  5. Editing a contact
  6. Adding a contact
  7. Deleting a contact
  8. Adding an eMail sender to the addressbook
  9. Printing a contact
  10. Searching for a contact
  11. Add a new InfoLog Entry to multiple Contacts
  12. View Infolog entries of selected contacts or organisations
  13. Distribution lists
  14. Document templates with incorporated contact details
  15. Addressbook preferences
  16. Access rights
  17. Categories
  18. Edit categories
  19. Add or delete categories for multiple contacts
  20. Importing contacts from CSV file
  21. Exporting contacts
  22. Site Configuration by the administrator
  23. Custom fields by administrator
  24. Integration of Telephone-System/PBX



Here are the manual pages of the old version 1.2 and below the respective pages of the current verion 1.4 of the addressbook:
  1. (Distribution lists)?
  2. Granting access to personal addressbook
  3. Custom fields by administrator



User Manual
The user manual is written by Outdoor Unlimited Training GmbH, who also offers support together with Stylite AG, see eGroupWare support.
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